Designing Your Business Office Hub: Key Factors to Take into Account
- July 24, 2020
- Posted by: Manju Rai
- Category: Business & Digital Marketing Tips
Whether you’re in the process of moving your growing business from working in a remote capacity or you’re launching a brand new startup, moving to dedicated office space and creating an office hub is a big deal, and you must get it right.
Particularly as there is a lot of costs involved with renting an office space, and you need to be aware of that and take the costs seriously, always ensuring that the office spaces you consider are affordable.
Moving your business into a dedicated office is extremely exciting; however, you must not make the mistake of rushing the process.
You see, the fact is that there is a lot more to choosing a business office hub than meets the eye; it is not just about selecting a building and moving in, it is far more complicated than that.
That is why it is so critical that you are aware of all of the crucial things that you need to consider when it comes to moving your business to a dedicated office space.
Bearing that in mind, to help make the process of moving your business into a dedicated office space easier, below is a guide packed full of lots of useful tips, ideas, and pieces of advice.
Read, take note, and utilize the advice, and you can ensure that your business gets off to the best start at its new location.
Be selective about the office itself
First things first: take the time to think carefully about the office space itself. Do not make the mistake of opting for the first space you see, actually take the time to consider each option, and take its pros and cons seriously. You need to consider the cost of the unit per month and whether the rate is affordable.
You also need to consider how much it will cost on top of energy bills and water bills, and so on. Then there is the location – is the office situated in the right area? Is it near good transport links? Is it safe?
These are all essential factors that you need to consider. Do not rush your decision; take the time to think carefully and only select an office space if it feels like the right fit for you, your business, and, most importantly, your budget restrictions.
Invest in quality communication tools
As a business, an essential aspect of running your company can effectively communicate with your clients, potential customers, and also your team members if you have any that is. That is why it is so vital that you make sure to invest in quality communication tools from the get-go.
Things like a reliable business phone service, for instance, is invaluable, as is a strong, secure internet connection that is designed to be used by businesses with multiple team members.
There is no point skimping on these kinds of essential business tools, as without the right communication tools in place, yours’ and your teams’ productivity will be negatively impacted, which is not something that you want to see happen.
Be smart about office furniture
When it comes to office furniture, you must think carefully about each aspect of space’s design. First and foremost, you need to consider budget restrictions, furniture quality, and the vibe the pieces create.
It is essential to ensure that you set a budget and stick to it, and within that budget can source high-quality office furniture that is smart, stylish, and where needed, ergonomically designed. You need to also ensure that the furniture you select creates the right kind of vibe – aka creates a smart, professional look and feel.
This is especially important if you are likely to have clients and potential customers visiting you at your office space, as first impressions are everything in business and should be taken seriously.
Cover yourself, your business, and your office space
It’s essential to be responsible as a business owner, and part of being responsible means having an adequate level of cover in place to help protect yourself, your business, and your office premises.
You are going to need to take out business insurance that can cover you and your business, ensuring that no matter what happens, you have adequate coverage in place.
If you are not sure which business insurance option is the best fit for you, it may be worth speaking with a business advisor to ensure that you get the right level of protection that your business requires. Sometimes, talking with someone who has been where you are now can be extremely helpful in regard to making critical business decisions.
Take security seriously
For businesses, security should always be taken extremely seriously. It is not just about physical security, but also about cybersecurity. The last thing that you want is to spend a large amount of money creating the perfect business premises, only for it to be broken into and vandalized.
You also do not want to spend years building a strong brand image, only for your documents and data, including confidential client information, to be targeted in a cyberattack. That is why it is so crucial that you take both areas of security seriously when it comes to your business premises.
The best way to make sure that your business remains safe and secure is to take the time to speak with the experts and consider outsourcing your security tasks, from your on-site security needs to your virtual security needs. You do not want to put your business at risk by failing to take security seriously, do you?
The process of selecting and designing a business hub is not as simple or as straightforward as you may think. The process is somewhat of a more complex one that requires a lot of time, effort and thought, and is not something that should be rushed.
You need to carefully consider every key aspect of renting an office space and ensure that it is affordable and achievable.